Selectmen’s Meeting Minutes
July 15, 2003
Present: Catherine Kuchinski, Mark Gallivan, Peter Jones, Robert Forte and Jesse McSweeney. Also present were Executive Secretary E. Winn Davis and Executive Assistant Meredith Scozzari
7:34 p.m. Chairman Jones called the meeting to order and read the announcements and upcoming meeting schedule.
I. Board of Health Complaint – Chairman Jones announced that Mark Gallivan and Jesse McSweeney, as new members, are interested in meeting to discuss complaints of a citizen about the Board of Health. The Executive Secretary to arrange the meeting. Chairman Jones indicated that this meeting is not a subcommittee meeting.
II. Vote & Sign contracts for Maquan School Library Roof – The bids for the Maquan School Library Roof were open on May 15, 2003. The low bidder was Signature Roofing of Norwell with a bid of $31,300.00 for the library section and $26,000.00 for the cafeteria. Work will be completed during the summer and will not interfere with the students.
MOTION by Forte, McSweeney, that the Board of Selectmen award the contract for the repair of the Maquan School Library roof to Signature Roofing of Norwell in the amount of $31,300.00 and the remaining $26,000.00 to be paid by the school department. Voted 5 – 0.
III. Vote award of Norfolk County Agricultural Bussing Bid – Two bids were received for the transportation of the Norfolk County Agricultural High School Students. The low bidder was SCO Transportation at $54.00 per day. They have been the transportation provider for at least five years. A second bid was received from T&A Transportation of $58.50 per day.
MOTION by Kuchinski, second by Forte, that the Board of Selectmen award the contract for the Norfolk Agricultural High School bussing contract to SCO Transportation of Abington in the amount of $54.00 per day for the 2003 – 2004 school year. Voted 5 – 0.
IV. Reappointments:
MOTION by Gallivan, second by McSweeney to reappoint the following positions:
Drainage Gordon Coyle – Planning One year Expires 6/30/04
Betterment Comm. Robert Forte – Selectmen One year Expires 6/30/04
Emergency Comm. Glen Doherty – Water One Year Expires 6/30/04
Emergency Comm. Judi Hatch – Com. Center One Year Expires 6/30/04
Voted 5 – 0.
V. Resignations - The Board received letters of resignation from Deborah McKeen resigning from Conservation and Carole McCormack who has resigned from CATV Committee.
MOTION by Kuchinski, second by Forte to accept with regret the letters of resignation from Deborah McKeen and Carole McCormack. Voted 5 – 0.
VI. Committee Reports – Zoning By-law Committee – Mr. Forte informed the Board that the Zoning By-law Committee met and is reviewing Section K regarding cell towers. Ms. Kuchinski inquired about a by-law regarding open space. Mr. Forte will look into that. High School Building Committee – Chairman Jones reported that the process is moving along. The contract has been award to Agostini Construction for $39,141,000. He expects Agostini to start clearing the lot in August. Ms. Kuchinski requested that accommodations be made for an area for the carnival. Chairman Jones will look into the request. Drainage Committee – Ms. Kuchinski indicated that the Drainage Committee will be meeting the last
week in July. Emergency Communications – Ms. Kuchinski indicated that Emergency Communication Center Committee will be meeting the third week of July to interview candidates for the Dispatch center.
VII. Executive Secretary’s Report – Mr. Davis reported that former Police Chief Russell King’s disability retirement review is scheduled for Wednesday, July 23rd. Mr. Davis indicated that the Town Clerk received a letter regarding a defect in the sidewalk in front of the Monponsett Street Post Office. The Highway Surveyor has been notified and will address the situation. The office has received notification that Metroguard Insurance will not be defending Mark Ridder’s claim against the Water Commissioners. The matter has been referred to Town Counsel. The Town has received a $5,000 credit from Mega Insurance the Workmen’s compensation carrier. The Town has received 2 defibrillators from the Office of Public Safety
grant. Mr. Davis highlighted the House and Senate Conference Committee budget including early retirement, 3% budget line transfers in May and June without town meeting approval, funds received from the sale of assets do not need to be applied to other capital assets and the creation of a special stabilization fund. The Cherry Sheet figures have arrived with an additional $2,000 to the Town. Mr. Davis indicated that cat bite matter has been resolved. He submitted a report to the Board recommending specific protocols. Mr. Davis informed the Board that an agreement has been reach through Attorney Thomas on the Sargeant land. The harvester will be launched at Oldham pond on July 22, 2003. The Highway and DPW departments of Halifax, Pembroke, and Hanson will be meeting to review the specifications for the specialized street sweeper for cleaning around ponds.
VIII. Review Policies & Procedures – The Board reviewed the following policies and procedures:
Progressive Discipline - Amended the policy under Authority to Impose Discipline by including at the end of the paragraph “after consultation with Town Counsel and other authorities as warranted”.
MOTION by Gallivan, second by Forte to approve the Progressive Discipline policy as amended. Voted 5 – 0.
Policy Covering Allegations of Misconduct of Departments, Department Heads & Employees –The policy was amended replacing reference to “his” with ‘his/her”.
MOTION by McSweeney, second by Forte to approve the Policy Covering Allegations of Misconduct of Departments, Department Heads & Employees as amended. Voted 5 – 0.
Family & Medical Leave – The Board agreed to replace references to State and agency with the more appropriate verbiage. Chairman. Jones recommended inserting language to require that the Family Medical Leave Act be specifically requested. Mr. Davis suggested the creation of a request form. Tabled for numerous revisions.
Employees w/ Aids: Policy for Attendance – Chairman Jones recommended deleting item number 5 as the paragraph has become obsolete. He also suggested referencing Jordan on the Job in number 6 as a resource for medical information.
MOTION by Forte, second by Gallivan to approve Employees w/ Aids: Policy for Attendance as amended. Voted 5 – 0.
Chapter 61, 61A & 61B – Mr. McSweeney recommended that the Open Space Committee be included in Sections 1 and 4. Under section 4 the Open Space Committee would seek out input from regional, statewide, non-profit land trusts and natural resource organizations.
MOTION by Gallivan, second by Forte to approve the Chapter 61, 61A & 61B Land Policy as amended. Voted 5 – 0.
Safety Policy -Chairman Jones recommended titling the sections for management responsibilities and employee’s responsibilities.
MOTION by McSweeney, second by Forte to approve the Safety Policy as amended.
Voted 5 – 0.
IX. Concerts on the Green – Ms. Kuchinski inquired relative to the use of the Selectmen’s meeting room in the event of rain during the concerts on the green. She acknowledged the room is small, but indicated that some of the bands require payment regardless of the weather.
X. Hanson Rod & Gun Club – Chairman Jones read a certificate of appreciation which was presented to the Board from the Hanson Rod & Gun club for Town’s assistance with the Fishing Derby. Chairman Jones requested a thank you letter be forwarded to the Rod & Gun Club.
MOTION by Forte, second by McSweeney to adjourn. Voted 5 – 0.
8:42 p.m. Meeting Adjourned.
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